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Thank you for Your Leadership
We are a nonprofit organization run entirely by volunteers. Thank you for stepping up to chair one of our events.
Chairing events involves a lot of coordination and communication. We created this page of resources to streamline the process and help you communicate your details.
Timeline and Communication Resources
Basic Timeline
In general, event information should be pushed out to the community AT LEAST two weeks prior to smaller events. Smaller events are free and require, on average, under twenty volunteers. Examples include Art Night, Book Bingo, and Pancake Breakfast.
Larger events are those that involve ticket sales, an online RSVP system, and/or require many volunteers. Pizza in the Park, Monster Mash, and Carnival are large events. Large events should start communicating information four weeks prior to the event.
Step One: Sign Up Genius and/or Ticket Sales
All events require volunteers. Please create a Sign Up Genius using your own personal account and have that link ready to share.
Pizza in the Park, Monster Mash, and Carnival require a dedicated webpage, RSVP links, and/or ticket sales. This takes time to create. Please contact PTG leadership to begin that process. Contact Kendra kmkchapman@gmail.com and Ana teamehrler@yahoo.com to get started.
Step Two: Request a Flyer
Meghan Adams serves as the PTG Graphic Designer. Email Meghan with the following information to request flyer creation. Please request your flyer AT LEAST ONE WEEK before you need it. Contact: meghan.mayfield@gmail.com
- Event Title
- Date
- Time
- Event Description
- Place
- Volunteer Sign Up Genius Link
- If applicable, include purchasing or RSVP link
Step Three: Communicate
Share your flyer and the necessary details so that we can help promote your event. Remember, small events should start advertising at least two weeks prior to the event. Large events should begin this process four week before the event.
Communication Vehicles & Resources
Facebook: You can post event details and flyers directly to the PTG facebook page. If you do not have a facebook account, email Kelli Wright and she will post on your behalf. keljwright@gmail.com
Instagram: Kelli Wright will post flyers and details to Instagram. Contact: kelljwright@gmail.com
Website, Text, & Email: Kendra Chapman is the point person. Contact: kmkchapman@gmail.com
Principal and Teacher Newsletters: Please send your flyer, links, and all pertinent information to our principal, Mike Syron. He will include the information in his weekly newsletter and pass it along to teachers. The Principal's newsletter is published on Fridays. Please submit details by Thursday in order to be included. Contact: MichaelSy@spokaneschools.org
Paw Prints: Readership for our monthly newsletter is really high! Please send your flyer, links, and all pertinent information to Stephanee Newman. Paw Prints is published on the 15th of the month and the submission deadline is the first Friday of the month. Contact: stephaneenewman@gmail.com
Paper Flyers: Per district policy, we no longer create or send paper flyers. If you'd like to discuss paper flyers, please reach out directly to Mike Syron. Contact: MichaelSy@spokaneschools.org
Posters: The PTG purchased a color poster printer. If you would like to request a poster for your event, please reach out to Mike Syron. Contact: MichaelSy@spokaneschools.org
Questions?
Please reach out to the current PTG President with your event questions and they will do their best to support you.